VG Ops · Stream 04 · Flow Diagram · 2026-05-05

Stream 04 — Operational Logs

Continuous field data — labor hours, receipts, work orders. Logged now, reconciled later.

TypeSwim Lane Diagram Stream04 — Ops Logs OwnerJenn / Edmar / Elmie SLAWeekly (Wed submission) Date2026-05-05 StatusSub-flow A documented; B–D gaps
Sub-flow A — Hector Labor Hours: Full 19-Step Process
Weekly cycle: Hector posts hours → audit → encode → VPT → QB → Dropbox → reconcile
Hector Jenn Edmar Andrew Michelle / Shlomo Ritchie Elmie ARRIVES ROUTED CLASSIFIED ACTIONED RECORDED RECONCILED Post hours to property WA GC S1 Screenshot & forward to Admin Junkie S2 Workweek dates present? S3 YES↓ Tag: Late / Advanced → continue to S4 Send property count to Docs to File + Admin Junkie S4 Plot hours Mon–Sun Audit Weekly Expense GSheet S5 Discrepancies found? S6 YES NO Receive discrepancy from Edmar → get correction from Hector S6b S7 correction loop Encode hours + cost codes VG Hector's Crew WE GSheet S8 Submit audit package (screenshots of totals) S9 [GAP J2] Audit review — discrepancies? S10 ISSUES CLEAR Clear for VPT: "audited. ready for encoding" S10b Encode in VPT (Andrew reviews all entries) S11 Andrew reviews all VPT entries Send AP audit trail to Docs to File (Shlomo) S12 Enter in QB as Bill Payment S13 Process Buildesign AP from VPT S14 Send payment confirmations to WA GCs S15 Post property breakdowns to WA GCs S16 File 3 items to Dropbox (submissions, totals, payment splits) S17 S18 · Mark splits PAID in QB Reconcile combined payment to per-property splits S19
Sub-flows B, C, D — Status Overview
Three additional operational log streams — process documentation pending.
Sub-flow B — JJ Crew / J&M
⚠ Gap — process not yet documented
JJ Crew is now on SOW/flat-fee model. 19-step labor process no longer applies. JJ's supervision fee handled privately by Shlomo — bypasses VPT. Elmie's JJ allocation GSheet calculates % per property. URL unknown [GAP Q-NEW-11].
Sub-flow C — Field Receipts & Punchlist
⚠ Gap — process not yet documented
Photos/videos → Dropbox via Mark. Punchlist: buyer feedback → Mark creates numbered Google Doc → items marked CLOSED as work completes. Field receipt capture process [GAP — not yet documented].
Sub-flow D — Work Order Lifecycle
⚠ Gap — process not yet documented
Andrew creates work orders (Google Docs). Distribution, completion confirmation, and close process [GAP Q33 — not yet documented].
Open Gaps
VG Home Buyers LLC Stream 04 — Operational Logs 2026-05-05