VG Property Dropbox Folder Structure

Derived from Beverly (120 Beverly Rd, Montclair) and Dogwood (2087 Dogwood Dr, Scotch Plains) as reference properties. Both are complete/sold deals — confirmed from actual Dropbox folder contents. The master folder template lives at Dropbox → Accounting Team → Acquisitions → Leads → Lead Template/. When VG becomes interested in a property, this folder is copied and renamed for that address. When the property is approved/purchased, the folder is cut from Leads/ and moved to the main property folder.

§ 01

Top-Level Structure

[Address], [City], [State] [Zip]/

├── Buying/

├── Financing/

├── Management & Rehab/

├── Pictures & Videos/

└── Selling/

§ 02

Buying/

├── 0. Archive/

│ └── [superseded offer docs, earlier P&S drafts]

├── [loose files at root] ← pre-contract discovery docs (see below)

├── Legal/

│ ├── 0. Archive/ ← drafts, superseded HUDs, templates

│ ├── [YYYY.MM.DD_P&S Agreement_Fully Executed.pdf]

│ ├── [YYYY.MM.DD_Title Binder.pdf]

│ ├── [YYYY.MM.DD_ALTA_Fully Executed.pdf]

│ ├── [YYYY.MM.DD_HUD_Final.pdf]

│ ├── [YYYY.MM.DD_Deed.pdf]

│ ├── [YYYY.MM.DD_Owner's Policy of Title Insurance.pdf]

│ └── [other closing docs]

├── OPRA/

│ ├── [YYYY.MM.DD_OPRA Request_Submitted.pdf]

│ ├── [YYYY.MM.DD_OPRA Response_From [Name]_[result].pdf]

│ └── OPRA Request Language.txt ← standing template (both properties)

└── Stage 2/

└── [YYYY.MM.DD_Deal Analyzer.xlsm] ← financial model, updated during project

§ 03

Financing/

├── Legal Description.pdf ← property legal description (standing doc)

├── 1. [Primary Lender Name]/

│ ├── 0. Archive/ ← draft notes, payoff drafts

│ ├── 1. Loan Setup & Documents/

│ │ ├── [YYYY.MM.DD_Promissory Note_$Xk_Signed & Notarized.pdf]

│ │ ├── [YYYY.MM.DD_Mortgage_$Xk_Signed & Notarized.pdf]

│ │ ├── [YYYY.MM.DD_Heter Iska_Signed.pdf] ← if applicable

│ │ ├── [YYYY.MM.DD_Recorded Mortgage.pdf]

│ │ ├── [YYYY.MM.DD_Discharge of Mortgage_Signed_Notarized.pdf]

│ │ └── [YYYY.MM.DD_Payoff Confirmation Letter_Signed.pdf]

│ └── 2. Statements/

│ ├── [YYYY.MM_Statement_Initial.pdf]

│ └── [YYYY.MM.DD_Payoff Statement_$X_Final.pdf]

└── 2. [Secondary Lender Name]_$Xk/ ← lender name includes loan amount

├── 0. Archive/

├── 1. Loan Setup & Documents/

└── 2. Statements/

§ 04

Management & Rehab/

├── Insurance/

│ ├── Insurance Companies.txt ← running list of insurers used

│ └── SIP_Active/

│ ├── 0. Archive/ ← superseded quotes, policies

│ ├── [YYYY.MM.DD_ACORD Form_Signed.pdf]

│ ├── [YYYY.MM.DD_Fee Agreement_$100_Signed.pdf]

│ ├── [YYYY.MM.DD_SIP_NJ Affidavit_Signed.pdf]

│ ├── [YYYY.MM.DD_No Known Losses_Signed.pdf]

│ ├── [YYYY.MM.DD_SIP Certification of Effort.pdf]

│ ├── [YYYY.MM.DD_Inspection Report_Policy# X.pdf]

│ ├── [YYYY.MM.DD_Recommendation Letter_Policy# X.pdf]

│ └── [YYYY.MM.DD_Active Policy Docs_Policy# X.pdf]

├── VGHB Insurance Requirements.pdf ← VG's vendor COI requirements (standing doc)

├── Permits-Approvals-Township/

│ ├── [Garfinkel/] ← architect approval letters for specific items

│ ├── [YYYY.MM.DD_Construction Permits Application_Submitted.pdf]

│ ├── [YYYY.MM.DD_Permit Inspection Request_[Trade]_[Type].pdf]

│ ├── [YYYY.MM.DD_Approval for [Trade]_[Milestone].pdf]

│ ├── [YYYY.MM.DD_Not Approved_[Trade]_[Milestone].pdf]

│ └── [YYYY.MM.DD_Certificate of Occupancy.pdf]

├── Property Taxes/

│ ├── [YYYY.MM.DD_Tax Schedule_$X.pdf]

│ ├── [YYYY.MM.DD_Tax Payment Receipt_$X_PAID.pdf]

│ └── [YYYY.MM.DD_Delinquent Tax Notice_$X.pdf]

├── Punch-List-Checklist-Desc.docx ← standing punch list template (at root level)

├── SOW [Address]/ ← construction project folder

│ ├── 0. Archive/

│ │ └── [All SOW Categories.txt, SOW Checklist, archived surveys]

│ ├── 1. Drawings & Plans/

│ │ ├── 1. Site, Architectural & Surveys/

│ │ │ ├── 0. Archive/

│ │ │ ├── [YYYY.MM.DD_Property Survey.pdf]

│ │ │ ├── [YYYY.MM.DD_Architectural Plans_Final.pdf]

│ │ │ ├── [YYYY.MM.DD_Floor Plan & Elevations.pdf]

│ │ │ ├── [YYYY.MM.DD_Window & Door Schedule_FINAL.pdf]

│ │ │ └── [YYYY.MM.DD_Utility Plan.pdf]

│ │ ├── 3a. [Plan Type] Plans/

│ │ │ ├── 0. Archive/

│ │ │ └── [dated plan files]

│ │ ├── 3b. [Plan Type] Plans/

│ │ │ ├── 1. In-Progress-Archive/ ← versions pending Shlomo's review

│ │ │ │ └── 0. Archive/ ← older in-progress versions

│ │ │ └── 2. Approved-FINAL/ ← Shlomo-approved, ready to send to trade

│ │ ├── 3c. [Plan Type] Plans/

│ │ │ └── 1. In-Progress-Archive/

│ │ ├── 3d. [Plan Type] Plans/

│ │ │ └── 1. In-Progress-Archive/

│ │ ├── 5. Cabinet, Trim, &

│ │ ...[truncated at 8000 chars]

VG Property Dropbox Folder Structure Standard folder template for all VG renovation/flip property projects.