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VG Home Buyers LLC  ·  Ops  ·  Intake System  ·  Flow Diagram  ·  2026-05-08

Four-Stream Intake Pipeline
Executive Overview — All Streams · Six-Stage Flow

Type   Workflow Overview
Streams 01 · 02 · 03 · 04
Audience Executive / Owner
Owner  Ritchie / Randall
Status  Draft v1 · 2026-05-08
VG Four-Stream Intake Pipeline — Executive Overview Swimlane workflow diagram showing all four intake streams (Money Out Triggers, Money Out Proofs, Records, Operational Logs) flowing through six pipeline stages from Arrives to Reconciled. STREAM Six-Stage Pipeline 01 · ARRIVES Arrives 02 · ROUTED Routed 03 · CLASSIFIED Classified 04 · ACTIONED Actioned 05 · RECORDED Recorded 06 · RECONCILED Reconciled BOOKS Closed STREAM 01 Money Out · Triggers STREAM 02 Money Out · Proofs STREAM 03 Records STREAM 04 Ops · Labor Logs Invoice / Bill arrives via WA Mark: Dropbox → route Ritchie: email → WA post Vendor? Reimb / Recurring? Admin check → VPT entry Andrew approves (all items) Michelle prep · Shlomo pays QB · Dropbox · VPT Edmar records → triggers S02 Payment screenshot / bank feed entry Mark (WA receipts) Ritchie (email receipts) Match? Path A / B Elmie: bank feed match daily · attach proof · cost code Path B → Query Sheet → escalate QB payment matched + proof attached Elmie reconciles bank feed · month-end close Document arrives WA or email Ritchie → Mark routes Admin Junkie WA hub Sub-type? Legal/Permit/Ins/Vendor Action-first (if required) Submit / sign / create doc Extract data → TC Tracker / VPT Dropbox · TC Tracker VPT · Project Calendar retrieval-based — no periodic recon loop Hector posts hours WA per-property group Jenn screenshots → Admin Junkie WA Dates OK? late / advanced tag Edmar plots Audit GSheet Jenn 3× audit gate Edmar → VPT · QB Bill Payment QB Bill Payment Dropbox · VPT Elmie reconciles splits combined → per-property RECONCILED BOOKS Elmie · monthly bank feed · daily
Stream 01 — Money Out Triggers
Stream 02 — Money Out Proofs
Stream 03 — Records
Stream 04 — Ops / Labor Logs
Trigger / start event
Decision point
Process step
Cross-stream handoff
Notes:  S01→S02 handoff: every Shlomo payment (from S01) triggers a Stream 02 proof event — the dashed arrow shows this dependency.  ·  S03 has no reconciliation loop — records are retrieved on demand; no periodic close.  ·  "Reconciled Books" terminal aggregates S02 bank-feed matching (daily) and S04 labor-split reconciliation.  ·  All streams share Admin Junkie WA as the primary routing hub.  ·  Query Sheet: S02 Path B exceptions park here; Ritchie → Andrew → Shlomo escalation path.