VG Home Buyers LLC  ·  Operations  ·  Full Business Flow  ·  2026-06-23

Full Business Flow

All three operational teams across the complete deal lifecycle — Design/IHA, PM/Construction, and Admin/Accounting — with handoffs between each

TYPE Owner Overview
SCOPE All Teams · All Phases
DIAGRAM 3 of 3   DATE 2026-06-23
VG Full Business Flow Three swim-lane diagram across the full deal lifecycle: Design/IHA, PM/Construction, and Admin/Accounting with phase columns P0-P4 PHASE P0 DESIGN & PERMITTING P0.5 CONSTRUCTION P1 · P2 · P3 FINISH & SELL P4 SOLD DESIGN / IHA PM / CONSTRUCTION ADMIN / ACCOUNTING PROPERTY UNDER CONTRACT DESIGN INTENT Shlomo Sets scope, goals, bedroom/bath targets reconfig decisions IHA BUILDS PLANS Jao Interiors + mat lists Kitchen·Vanity·Bath Millwork plans ×6 Kim Structural + exterior Permits·Framing·Tile 21 plan types total revise loop PERMITS ISSUED Garfinkel → Municipality Structural sign-off Plans filed to Dropbox Gate: construction begins materials orders placed → IHA SUPPORTS BUILD Jao + Kim Post-drywall field measurements Owner finish selections Plan revisions for field changes dashed = ongoing support role SCOPE REVIEW Andrew Reviews plans vs. WO budget Issues work orders (P1/P2/P3) Selects vendors / crews CONSTRUCTION EXECUTION (P1 → P2 → P3) Hector + Crew Herson · Brian · field Framing · Demo · Tile Weekly labor hours → WA JJ + Crew Independent field mgr Tile · Cabinets · Framing Weekly labor hours → WA Andrew PM oversight daily Vendor invoice approval RFW authorizations PUNCH LIST + CLOSE Andrew + Donna Punch list complete Donna lists property Sale closes → P&L realized invoices receipts labor hrs SIX-STAGE PIPELINE — runs continuously throughout all phases above ① ROUTE & FILE Mark · Ritchie · Jenn All docs → Dropbox first WA + Email routing Labor classifier (Jenn) Dropbox · WA · Email ② CODE & ENTER Elmie QB entry + WO coding Categorization / lender entries Jenn parallel track VPT encoding · Labor GSheets QB Online · VPT · GSheets ③ AUDIT & VERIFY Jenn + Elmie 3× labor verification PRA reimbursement audit Vendor recon: Big 3 GSheets · Recon Reports ④ COMPLIANCE GATE Andrew Invoice within budget? Approve or query back VPT · PO Database VPT · Dropbox ⑤ PAYMENT Michelle → Shlomo Michelle prepares Shlomo executes ACH · Zelle · Wire · Check QB · Bank Accounts ⑥ CLOSE & RECONCILE Elmie Daily bank feed match QB month-end recon Monthly P&L report QB Online · Bank Feed DEAL CLOSE P&L REALIZED Closing docs → QB WIP → COGS accounting Lender payoffs recorded Deal performance tracked Ritchie receives all team EOD reports daily throughout all phases — cross-team handoff visibility, escalation, and admin coordination permits gate ↓ materials orders →
Design / IHA
PM / Route & File
Code & Enter
Audit & Verify
Compliance Gate
Payment
Close & Reconcile
Acquired / Sold
╌ dashed border = ongoing support · ╌ dashed arrow = handoff
VG Home Buyers LLC
Full Business Flow · Diagram 3 of 3
2026-06-23 · Owner Overview