VG Ops · stream-01-flow · Flow Diagram · 2026-05-15

Stream 01 — Money Out, Triggers One-line summary: Something arrived (or a date rolled around) that means we owe money.

Stream stream-01-flow
Owner Operations Team
Trigger Document arrival (invoice, bill, reimbursement) in WhatsApp or calendar event (recurring obligation).
SLA —
This stream handles payment triggers via WhatsApp document intake or calendar-due recurring obligations, requiring verification, VPT entry, approval, and payment execution.
§A
Trigger
Initiation via WhatsApp document arrival or calendar-due recurring obligation.
01
Document or calendar event
Invoice/bill/reimbursement via WhatsApp; recurring obligation (payroll, subscriptions, entity fees).
§B
Admin Check & VPT Entry
Verification of invoice accuracy against agreed rates and VPT system entry.
01
File in Dropbox
Mark
02
Compare amount to SOW/prior rate
Mark & Ritchie
Rate matches
03
Add to VPT and check box
Mark
Rate changed
03
Verify with Andrew
Mark & Ritchie
04
Approved change?
Andrew
§C
Approval & Payment
Andrew's approval followed by payment preparation and execution, triggering Stream 02.
01
Andrew approves
Andrew
02
Michelle prepares payment
Michelle
⏱ Weekly: Thursday 2pm
03
Shlomo executes payment
Shlomo
⏱ Weekly: Friday EOD
04
Stream 02 proof
Trigger / End
Action Step
Decision
System / Record
Exception Path
Gap — unconfirmed
Open Gaps in this Diagram
· GAP: any auto-pay?
· GAP: cadence, processor
· GAP: where listed
· GAP: What happens to bills with missing or wrong info? Q20.
· GAP: Payment portal mechanics — Q17.
Source: reference/operations/workflows/intake/streams/01-money-out-triggers.md
VG Home Buyers LLC Stream 01 — Money Out, Triggers 2026-05-15